1: Board of Directors: Several Vacancies (Jan/10)

BOARD of DIRECTORS

Planning for the next Mill Race Festival of Traditional Folk Music is under way. But planning for such a special event takes hard work and dedication. Without the help of volunteers and the Board of Directors, this festival would not be possible.

There is key positions on the Board vacant. In order for this unique music festival to take place, we need to fill the following positions:

Mill Race Festival of Folk Music
Volunteer for Sponsorship Coordinator
Job Description

Position Title: Sponsorship Coordinator
Location of Activity: Cambridge
Function: Responsible for ongoing fundraising campaign for the Mill Race Festival of Traditional Folk  Music
Liason: Brad McEwen, Chairperson, Mill Race Folk Society, 519-621-7135

Responsibilities:
The Sponsorship Coordinator will work with a sub committee and will chair the meetings
Create and implement a fundraising plan to raise money through corporate donations, memberships, merchandise sales, etc and to liase with the Artistic director in planning and implementing fundraising concerts.
Annually review and update timelines in accordance with the marketing coordinator and other committee personnel
Annually reviews the Sponsorship Package/Options and update them
Choose organizations from the Cambridge Business Directory and determine the name and position of the appropriate contact person
Develop and maintain a database of current and prospective sponsors. Where available record details of when corporate decision making is made regarding community sponsorship
Compose letters to be sent to the various corporations and businesses for the purpose of obtaining sponsorship funds and/or services in kind
Send letters and packages for photocopying
Send out sponsorship packages by the end of January
Organize follow up calls to these individuals
Ensure that Corporate Sponsors are appropriately recognized, according to Sponsorship Package/Options by communicating sponsorship details to the Marketing Coordinator, according to the deadlines established for promotional materials. Responsible for ensuring that corporate logos and accurate corporate titles are provided
Communicate sponsorship details to the Treasurer, so that billing and collection of funds can be done in a timely manner
Prepare and mail letter of thanks to all sponsors
Search out and apply for any available grants
Maintain accurate records of annual giving/sponsorship
Prepare Sponsorship portion of the annual report

Time Commitment:
Monthly Meetings; 1st Wednesday of each month - 2-10 hours per month;
Mill Race Festival: Friday evening, Saturday and Sunday of Civic Holiday weekend

Qualifications:
Interest in community events
Previous experience in site set-up an asset
Good people skills
Access to a computer

Benefits of the Volunteer Experience:
Meet people from your community. Assist in providing a community event.
Build community spirit. Use skills and learn new ones.

Date: January 2008

Mill Race Festival of Folk Music
Volunteer for Volunteer Coordinator
Job Description

Position Title: Volunteer Coordinator
Location of Activity: Cambridge
Function: Recruit and schedule volunteers for the Mill Race Folk Festival and ongoing fundraising events
Liaison: Brad McEwen, Chairperson, Mill Race Folk Society, 621-7135

Responsibilities:
Assist coordinators in developing Volunteer Job Descriptions
Recruit new volunteers with mail outs of applications
Create and update volunteer mailing lists, for festival weekend and other events
Contact previous volunteers for recruiting and send out volunteer applications
Follow up on volunteer mail outs
Make sure all shifts are covered for the festival weekend
Create a volunteer schedule and provide it to the Coordinators for the festival weekend
Organize volunteer orientation night, assemble volunteer packages for and attend
Organize volunteer appreciation night and/or volunteer thank-you's
Provide Coordinators with a schedule of volunteers working in their area on the weekend of the Festival
Prepare Volunteers portion of the Annual Report

Weekend of Event:
Register all volunteers not registered and assign them shifts to volunteer
Oversee volunteers and deal with any problems as they occur

Time Commitment:
Monthly Meetings; 1st Wednesday of each month - 2-10 hours per month;
Mill Race Festival: Friday evening, Saturday and Sunday of Civic Holiday weekend

Qualifications:
Interest in community events
Previous experience in recruiting volunteers an asset
Good people skills
Access to a computer

Benefits of the Volunteer Experience:
Meet people from your community. Assist in providing a community event.
Build community spirit. Use skills and learn new ones.

Date: November 2008

Contact: Anyone who may be interested in filling vacant positions and would like more information can contact Brad McEwen at mill_race@yahoo.com or call him at (519)-621-7135.

Part of the Grand River Folk Community
www.grandriverfolk.org

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