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NEWS of the MILL RACE FOLK SOCIETY

1: Call for Youth Showcase participants

2: COMMITTEE OPENING - Hospitality Coordinator

Mill Race Festival of Folk Music
Volunteer for Hospitality Coordinator
Job Description

Position Title and Location of Activity:  Hospitality Coordinator
Location of Activity:  Cambridge
Function: Responsible for the organization of hospitality for the volunteers and performers on the weekend  of the Mill Race Festival of Traditional Folk Music
Liaison:  Brad McEwen, Chairperson, Mill Race Folk Society,519-621-7135

Responsibilities:

• Maintain and update a restaurant database for food coupons

• Prepare letters for approaching restaurants to participate in our food coupon program, and follow up

• Create Food Coupon for the performers and volunteer packages

• Prepare and distribute instruction letter and sample coupon to the participating restaurants

• Plan and organize food/drinks for the hospitality area

• Prepare Food Coupon and Hospitality portion of the Annual Report

      Weekend of Event:

• Set up hospitality area Saturday morning in the Arts Centre

• Periodically check on the hospitality area for cleanliness
• End of Saturday clean up, put food away, prepare for Sunday
• Set up hospitality again on Sunday morning
• Periodically check on the hospitality area for cleanliness
• Sunday afternoon, clean up hospitality area

      After the Festival:

• Collect all coupons from participating restaurants recording the amount and getting signatures
• Give the list to the treasurer to make cheques out
Deliver cheques for coupon refunds to all restaurants having them sign for the cheques received

      Monthly Meetings; 1^st Wednesday of each month - 2-10 hours per month;

      Mill Race Festival: Friday evening, Saturday and Sunday of Civic Holiday weekend

Qualifications:

       Interest in community events
       Good people skills
       Access to a computer

Benefits of the Volunteer Experience:

Meet people from your community.  Assist in providing a community event.
Build community spirit.  Use skills and learn new ones. 

For folk music activities throughout the year, please see: www.millracefolksociety.com  and www.grandriverfolk.org 

Contact: Anyone who may be interested in filling vacant positions and would like more information can contact Brad McEwen at mill_race@yahoo.com or call him at (519)-621-7135.